US Payroll & Benefits Specialist - 12 months contract

Surrey, BC

US Payroll & Benefits Specialist - 12 months contract

Join Our Team at Convoy – Where Your Career Builds as Strong as Our Materials!

Founded in 1972, Convoy is North America’s trusted distributor of top-tier construction materials. With over 40 locations in US and Canada, we’ve grown into a leader in the industry, but we never forget the core values that got us here: exceptional products, outstanding customer service, and a genuine commitment to helping our customers thrive.

At Convoy, we don’t just offer jobs – we offer career-building opportunities. Here, you’ll be part of a dynamic, supportive, and fun environment where your voice matters, your growth is a priority, and success is something we all share.

Why Convoy Supply?

• Growth Opportunities: We believe in developing our people and offering them the chance to advance.
• Teamwork at Its Best: Success isn’t just about individual effort – it’s about what we achieve together.
• Commitment to Safety: Your well-being is a top priority, every day.

Responsibilities

• Payroll Administration
• Manage end-to-end bi-weekly U.S. payroll processing, ensuring accuracy, compliance, and timely delivery.
• Serve as the first point of contact for employee inquiries related to payroll, retirement plans, and benefits.
• Calculate and process final pay, including vacation payouts, in coordination with the U.S. HR team.
• Maintain employee records, including I-9 documentation, and ensure compliance with federal and state requirements.
• Prepare and submit month-end payroll reports and reconciliations.
• Administrating Benefits
• Administer employee benefit programs, including health, dental, vision, 401(k), and other voluntary benefits.
• Manage benefits enrollment, changes, and ongoing administration, providing guidance and support to employees.
• Partner with the U.S. HR representative to coordinate and execute annual open enrollment.
• Support monthly benefit reconciliations, including U.S. and Canadian billing (e.g., SunLife).
• Reporting & Compliance
• Generate and distribute regular payroll and HR reports, including:
  • Bi-weekly payroll and overtime reports
  • Employee Assistance Program (EAP) utilization reporting
  • Health Savings Account (HSA) reporting and billing
  • 401(k) billing and compliance reporting
  • Termination and headcount reporting for Finance
  • Maintain accurate records of payroll transactions and ensure compliance with internal policies, SOX controls, and statutory requirements.
  • Prepare Dayforce journals and other ad hoc payroll/benefit reports as needed.

Requirements

• S. Payroll Certification / PCP designation preferred
• 3–5 years of U.S. payroll experience; cross-border payroll an asset
• Knowledge of I-9, COBRA, HSA, 401(k), and U.S. employment laws
• Proficient in Dayforce and advanced Excel
• Strong analytical, detail orientation, and organizational skills
• Effective communicator; able to manage multiple priorities in a fast-paced environment